The Employee Timesheet Bot alerts employees and managers when certain employees have not logged all of their hours, and it does so before the pay period closes and checks are cut containing the wrong amount.
Before your weekly, bi-weekly, or monthly pay period is closed, the Employee Timesheet Bot activates the following alerts:
- Notify your hourly employees by email if they have not submitted their time
- Notify supervisors if they have not approved their department’s time
How it Works
You must provide your Workday tenant’s URL and create a username and password for the Bot to log into your tenant. You must also provide the dates that the report should cover. Each time you want to run the audit, all you have to do is kick off the process; the Bot will do the rest. After the Bot finishes, you can retrieve the “Payroll Employee Timesheet Activity Email Notification Summary” spreadsheet, which will give you a summary of outstanding timesheets and the number of emails sent. This task should be performed prior to running your payroll.
How do I Start?
In order to be eligible for the Employee Timesheet Bot, customers must utilize the Workday Payroll & Time Tracking module and have Report Writer access.
Until now, companies have had to incur significant start-up costs and acquire complicated certifications in order to enter the world of RPA. RPaaS (Robotic Process as-a-Service) removes these barriers by offering Bots that can perform discrete tasks for a fraction of the cost and no required certification.
This is only the beginning of RPaaS. Look for more Bots to roll out soon.